You might consider offering investors the option of receiving information via e-mail rather than on paper.
In our experience, an increasing number of investors prefer to receive information via e-mail. However, we have also found that after a while a person new to the Internet finds himself overwhelmed by messages and realizes he should not have signed up for so many free newsletters, releases and alerts! Therefore, if you follow up via e-mail please give people a means of "unsubscribing" to your e-mail list if they wish.
In addition, we can predict that a large number of e-mail addresses which people give you are incorrect. For one thing, people change their e-mail address quite often. Worse yet, unlike a street address, where "Avenue" or "Ave.", or "AV." are all acceptable, if an e-mail address is not written EXACTLY right it will not work. People are not yet used to this and write their e-mail address with periods in the wrong place, upper and lower-case letters confused, etc.
Unless you do not care if you receive dozens of "bounced" messages in your personal e-mail in-box, we suggest you use a specially-created e-mail return address for your e-mailed releases.
If you have never sent an e-mailed release, you should also be aware that you need to do a true "mail-merge" with your e-mail database rather than simply sending a message to 100 people in your computer's "address book". When you send a message to numerous recipients (or cc's to numerous recipients), everybody's name and email address is listed at the top of the communication, before the message. The recipient will have to scroll through pages of names before seeing you announcement. There are a number of e-mail merge programs available to help you avoid this.
Do you have the feeling that by starting an e-mail release list you are about to create a monster? If you have a good IT department you should probably confer with them.